Know before a job goes wrong
Bring your labour, subcontractor and material costs into the right project and job. ActualCost shows the budget position and real result while work is still happening — so estimation mistakes become lessons, not a repeating pattern.
What ActualCost tracks
Follow a project from its first estimate through daily costs and staged billings. ActualCost keeps each important value connected to the work that created it.
Organise every cost and billing under the correct project and job.
Record regular and overtime hours using each team member’s rate.
Assign supplier costs and invoice references directly to the work.
Track outside work separately within the complete job cost.
Keep original labour, material and subcontractor budgets visible.
Combine recorded labour, materials and subcontractors.
Compare billed value with actual cost to see real profit.
Review costs by period, project, job and cost type.
Built for the whole job
Price the work, log what really happens on site, and bill it, all in one place. No re-typing between spreadsheets.
Build estimates from jobs, norms and prices, with additions, VAT, a reusable job library and a client-ready printout.
Bill estimate jobs in full or in parts. A draft becomes a signed progress claim that stays locked.
Bill work outside the estimate from its logged hours, materials and subcontractors, with your additions.
Export each progress claim as a certificate of completed works, short or detailed, with VAT and client details.
Supplier invoices become material lines automatically, ready to assign to the right job.
See labour with hours and rates, materials with quantity and unit price. Sort by date or job and export to Excel, CSV or PDF.
Not in the estimate? Create an additional job right where you log hours, materials or subcontractors.
Log the day’s hours from site on a simple big-button phone screen.
Foremen log hours and work without seeing prices, rates or budgets.
Organise jobs into groups and sub-groups, merge duplicates and mark finished work.
Every entry keeps the rate valid that day, so later pay changes never rewrite old costs.
Work in the app in English or Lithuanian, and choose the look and text size that suit you.
Built from real contracting work
“Which jobs earn money, and which jobs lose it?”
ActualCost grew from its founder’s work in a separate, long-established contracting company with employees, active projects and plenty of work—but no clear way to see which individual jobs created the result.
The first internal system connected labour, materials, subcontractors and additional work to the jobs that created them. It became a practical way to improve estimates, retain changes that might otherwise be forgotten, and understand real costs while work was still happening.
Read the founder storyExplore ActualCost
Questions?
Not sure ActualCost fits the way your company works? Ask about features, pricing or a pilot. Your email goes straight to the people who build ActualCost.